Job Designation : Executive Assistant
Job Location : San Francisco Bay Area
Job Description :
The Executive Assistant’s core responsibility is to anticipate, prioritize, and assist the VP of HR and the VP of Platform Engineering. The individual plays a critical role in managing the smooth functioning of both the VP’s teams and must be proficient in a fast paced, high demand organization. The EA must operate with finesse, flawless judgment, and confidentiality at all times.
Duties and Responsibilities:
Specific Skills and Experience Required:
Job Location : San Francisco Bay Area
Job Description :
The Executive Assistant’s core responsibility is to anticipate, prioritize, and assist the VP of HR and the VP of Platform Engineering. The individual plays a critical role in managing the smooth functioning of both the VP’s teams and must be proficient in a fast paced, high demand organization. The EA must operate with finesse, flawless judgment, and confidentiality at all times.
Duties and Responsibilities:
- Daily advanced calendaring, meeting preparations, and assisting the Executives with anticipating their day (meeting agendas, conference/video call meeting setup, etc.)
- Effective collaboration and communication with other Mozilla Senior Executives and their Assistants
- Arrangement and coordination of complex international travel schedules and trip logistics
- Support during international trips with schedule and route changes, when needed during US night and weekend hours
- Triaging Requests: request screening, acknowledgement, routing via email and phone and other communication means (sms text, etc) all the way through request completion
- Overall understanding of management of department operations, policies and procedures
- Support of other executives, directors, or teams at the discretion of the VP's, on a temporary or permanent basis
- Travel to accompany and support teams as needed, including international travel, up to 4 times a year
- Based in San Francisco, with one day a week in Mountain View.
Specific Skills and Experience Required:
- Bachelor’s Degree or equivalent education, and 3 years of relevant work experience
- Executive support experience in the technology space
- Experience with web-based scheduling and collaboration tools
- Exceptional and proven organizational and time management skills; attention to detail, world-class follow-through
- Extensive experience with arrangement and coordination of complex schedules and logistics, preferably across multiple timezones.
- Effective communication, listening skills, simplifying details and requests
- Critical anticipation and judgment skills
- Demonstrated passion for trying, learning, improving, and sharing previous best practices
- Remain poised under pressure and able to create a positive atmosphere.
- Professional appearance and conduct at work at all times
- Ability to manage shifting, unexpected and sometimes unusual work hours
